Who we are
Our website address is: www.virginiaoaks.org
The Virginia Oaks Homeowners Association is committed to protecting your privacy. This privacy policy was created so you will understand when and how personal information is collected, used, disclosed and protected with respect to our web site www.virginiaoaks.org (the “Site”). By using the Site, you consent to the data practices described in this statement as modified from time to time by us.
Information we collect from you
“Personal information” is information which is directly associated with a specific individual, as well as information about activities that are directly linked to a specific person. This type of information may include your e-mail address, name, home or work address or telephone number. The Virginia Oaks Homeowners Association may collect this personally identifiable information as part of the member registration process.
Anonymous demographic information, or “aggregate information,” is data collected about a group or category of users from which individual identities have been removed. Anonymous demographic information, or “aggregate information,” may include items such as your ZIP code, age, gender, preferences, interests and favorites. The Virginia Oaks Homeowners Association also collects anonymous demographic information to help us understand trends and user needs so that we can better consider new services or tailor our existing offering to user desires. In other words, how you use our Site may be collected and combined with information about how others use the Site, but no personal information will be included in the resulting data. An example of aggregate data is a report that shows how frequently certain features of the Site are accessed versus other features of the Site. The report would not contain any personal information.
There is also information about your computer hardware and software that is automatically collected whenever you interact with the Site. This information can include: your IP address, browser type, domain names, access times, referring Web site addresses, and your browsing behavior as relates to the Site, including entry and exit points for the Site and page views. This information is used by the Virginia Oaks Homeowners Association for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Site.
Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through the Virginia Oaks Homeowners Association public message boards, this information may be collected and used by others.
The Virginia Oaks Homeowners Association encourages you to review the privacy statements of web sites you choose to link to from the Site so that you can understand how those web sites collect, use and share your information. The Virginia Oaks Homeowners Association is not responsible for the privacy statements or other content on web sites outside of the Site.
Use of your Personal Information
The Virginia Oaks Homeowners Association collects and uses your personal information to operate the Site and deliver the services you have requested. The Virginia Oaks Homeowners Association may use your personally identifiable information to inform you of services available from The Virginia Oaks Homeowners Association. The Virginia Oaks Homeowners Association may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.
The Virginia Oaks Homeowners Association does not sell, rent or lease its user lists to third parties. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. In addition, The Virginia Oaks Homeowners Association may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to The Virginia Oaks Homeowners Association, and they are required to maintain the confidentiality of your information.
The Virginia Oaks Homeowners Association does not use or disclose sensitive personal information, such as race, religion, or political affiliations.
The Virginia Oaks Homeowners Association keeps track of the pages our users visit within the Site in order to determine what The Virginia Oaks Homeowners Association services are the most popular and to monitor the performance of the Site.
The Virginia Oaks Homeowners Association will disclose your personal information only if required to do so by law or in the good faith belief that such action is necessary to: conform to legal requirements or to respond to a subpoena, search warrant or other legal process received by The Virginia Oaks Homeowners Association, whether or not a response is required by applicable law; to enforce or apply The Virginia Oaks Homeowners Association and/or Site policies; to protect The Virginia Oaks Homeowners Association and/or Site rights and/or property; to protect Site users from fraudulent, abusive, or unlawful use, of the Site; or to protect the safety of The Virginia Oaks Homeowners Association members, Site users and/or the general public.
Use of Cookies
The Virginia Oaks Homeowners Association Web site use “cookies” to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.
One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize The Virginia Oaks Homeowners Association pages, or register with The Virginia Oaks Homeowners Association site or services, a cookie helps The Virginia Oaks Homeowners Association to recall your specific information on subsequent visits. When you return to the same The Virginia Oaks Homeowners Association Web site, the information you previously provided can be retrieved, so you can easily use the Virginia Oaks Homeowners Association features that you customized. In the event that we permit third parties to advertise on our Site, advertisers that serve ads on our Site may also use their own cookies. Such outside cookies are governed by the privacy policies of the entities placing the ads, and are not subject to this Site’s privacy policy.
You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Virginia Oaks Homeowners Association services or Web sites you visit.
Security of your Personal Information
While we take reasonable measures to protect user’s personal information, The Virginia Oaks Homeowners Association cannot guarantee that user’s personal information may not be disclosed or accessed by accidental circumstances or by the unauthorized acts of others.
Changes to this Statement
The Virginia Oaks Homeowners Association will occasionally update this Statement of Privacy to reflect company and customer feedback, or if Association practices change, technology changes, or as the Association adds services and/or features to the Site. The Virginia Oaks Homeowners Association encourages you to periodically review this Statement to be informed of how The Virginia Oaks Homeowners Association is protecting your information. If any material changes to this Privacy statement and/or how user’s personal information is handled, an “Update” notice will be posted on the Site for thirty days.
Board and Committee Confidentiality
Board Members and Committee Members shall respect the confidentiality of information exchanged in executive sessions or which is otherwise privileged under operative laws, and Board policy. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance personal, financial or other private interests. The same applies, but is not limited, to any written communications from legal counsel denoted as a confidential document. Board Members and Committee Members should not forward email communications from Legal Counsel to others with out the express consent of Legal Counsel of the Board, Board members shall not disclose confidential information under any circumstances to any person not on the Board without the express consent of a majority of the Board of Directors voting at a duly convened meeting.
Contact Information
The Virginia Oaks Homeowners Association welcomes your comments regarding this Statement of Privacy. If you believe that The Virginia Oaks Homeowners Association has not adhered to this Statement, please contact The Virginia Oaks Homeowners Association using the contact information posted in the contacts section of this site. We will use commercially reasonable efforts to promptly determine and remedy the problem.
